Associate Athletics Director for Compliance

Department: Athletics
Reports to: Director of Athletics
Status: Exempt
Time Commitment: 40+ hours per week, includes nights and weekends

Start Date:

March 1, 2014

Job Description:

The associate athletics director for compliance reports to the director of athletics. The associate athletics director for compliance is responsible for the overall development, implementation and review of the institution’s compliance program. The associate athletics director for compliance is also responsible for the daily operation of the compliance program including rules education, rules interpretations, monitoring and coordinating rules compliance efforts.



  • Uphold the “Founded on Christ” mission of Fresno Pacific University at all times. 
  • Continuous commitment to The Fresno Pacific University Idea and agreement to support its ideals and practices while employed by the university. 
  • Be Christ -centered in all areas while working with other staff members, students and guests. 


  • Develop, implement and monitor a comprehensive NCAA Division II compliance program. 
  • Attend all conference and NCAA meetings/conventions as requested by the director of athletics. 
  • Annually attend the NCAA Regional Rules Seminar. 
  • Monitor NCAA proposed legislation. 
  • Serve as a department liaison with the Admissions Office, Financial Aid Office, Registrars Office, and FAR. 
  • Serve as chairperson of the Athletic Compliance Committee. 
  • Serve as an ex-officio member of the Intercollegiate Athletics Advisory Council. 
  • Work with the Financial Aid Office regarding athletics financial aid agreements and scholarships.
  • Monitor NCAA equivalencies in Compliance Assistant (CA) and/or whichever designated compliance management software (ACS) is used by the Department of Athletics. 
  • Work as the liaison to the Admissions Office, assisting with confirming recruits and where they are in the admissions process.
  • Work with the Registrar’s Office for determination of NCAA eligibility; evaluate academic transcripts and test scores. 
  • Identify potential NCAA rules violations and report them to the director of athletics faculty athletics representative (FAR)
  • Assist the FAR and others with investigations of possible/alleged rule violations as assigned by the president. 
  • Report all confirmed violations to the NCAA and Pac West Conference. 
  • Coordinate conference and NCAA waivers and hardship requests with director of athletics and FAR. 
  • Coordinate and review all student-athlete NCAA, conference and institutional compliance forms, including the Drug Testing Consent Form and Student-Athlete Statement. 
  • Monitor and review recruiting phone logs, off-campus recruiting forms, permissible recruiting materials, and official recruiting visits. 
  • Review and audit off-campus recruiting requests. 
  • Monitor permissible recruiting materials in accordance with NCAA Bylaws. 
  • Conduct annual team compliance orientations before each sport’s playing season. 
  • Review coaches’ declaration of playing, practice seasons and schedules of contests. 
  • Maintain participation records and determine seasons of competition utilized by student-athletes. 
  • Review, audit and file monthly practice/competition logs. 
  • Participate in the Drug and Alcohol Awareness Program (DAAP) as needed. 
  • Assist with compilation and reporting of the EADA Report and NCAA Financial Report annually. 
  • Coordinate the education of prospective student-athletes, enrolled student-athletes, coaches, university personnel, and representatives of athletics interests with regard to NCAA, conference and institutional rules. 
  • Coordinate, prepare, and maintain NCAA Eligibility Reports and Financial Aid Summaries in conjunction with the Registrar’s and Financial Aid Office. 
  • Serve as department liaison with the NCAA Eligibility Center. 
  • Receive final eligibility decisions, and notify the Department of Athletics when a final decision is rendered. 
  • Coordinate student-athlete initial and continuing eligibility certification with the FAR and registrar. 
  • Share status with coaches. 
  • Review academic transcripts and test scores to approve official visit requests. 
  • Interpret NCAA rules for coaches and staff. 
  • Secure the release for potential transfer students and facilitate the release of student-athletes seeking to transfer, in consultation with the head coach and director of athletics. 
  • Monitor financial aid limits offered based on team budgets. 
  • Coordinate the Institutional and National Letter of Intent program for student-athletes, when applicable. 
  • Coordinate the release of Institutional and National Letter of Intent signees with Sports Information, Financial Aid and Admissions Offices when applicable. 
  • Monitor outside scholarships with the Financial Aid Office. 
  • Coordinate the process of initial and annual renewal, reduction, cancelation or non-renewal of athletics grants-in-aid with financial aid. 
  • Monitor employment of student-athletes according to NCAA Bylaws. 
  • Monitor compliance with NCAA Bylaws regarding complimentary admissions to athletics events. 
  • Review summer regulations regarding athletics participation, camps and employment for coaches and student-athletes. 
  • Oversee compliance with NCAA Bylaws regarding summer camps. 
  • Serve as a member of the Department of Athletics administrative team. 
  • Sport supervision, if assigned. 
  • Perform other duties as assigned by the director of athletics.



  • Demonstrated personal Christian faith and commitment to the Christian mission of the university. 
  • Master’s degree in a related field. 
  • Five or more years of experience in athletic administration. 
  • Demonstrated knowledge of NCAA rules and regulations.
  • Excellent computer skills in a Microsoft Windows environment. Must include Word and Excel. 
  • Demonstrated organizational capabilities, detail orientation and the ability to handle multiple proprieties and complex projects simultaneously. 
  • Strong communication and interpersonal skills. 
  • Ability to interact with people in a warm, professional manner. 
  • Ability to work weekends and evenings.
  • Ability to maintain confidentiality and respond to changes in a timely manner. 
  • Employment contingent on background check. 


  • Five or more years of experience in a NCAA Division II athletics compliance office. 
  • Demonstrated supervisory experience.

Physical Demands:

  • Indoor and some outdoor work environment. 
  • Perform the following, with or without reasonable accommodation: stand, sit, kneel, stoop, reach, lift, grasp, finger, see (near and far) for reading and data analysis on a computer screen, hear and talk for ordinary conversation and telephone calls. 
  • Perform analytical and cognitive thinking and decision making. 
  • Approximately 90% of this position’s duties require use of a computer. 
  • Must be able to lift up to 40 pounds. 
  • Attendance and punctuality. 
  • Based on the main campus of Fresno Pacific University.

Department of Athletics Description:

Fresno Pacific University has completed Candidacy Year-Two of the three year NCAA Division II membership process. FPU Sunbird Athletics is a full, championship-eligible member of the NCAA Division II affiliated Pacific West Conference. Our athletics program fields 16 intercollegiate sports involving over 300 student-athletes and has consistently been recognized at the national level. In each year since 2007 until acceptance in the NCAA membership process, FPU Athletics finished in the top five nationally in the NACDA Learfield Sports Director’s Cup. FPU is committed to the NCAA Division II “Life in the Balance” philosophy and the NCAA Division II Strategic Positioning Platform with intercollegiate athletics playing an integral role in the total development of the student-athlete. For more information about Sunbird Athletics, visit

University Description:

Fresno Pacific University offers undergraduate and graduate programs that stress solid academic preparation and a strong ethical foundation. Some 3,600 traditional and adult students attend classes on the main campus in southeast Fresno or centers in North Fresno, Visalia, Bakersfield and Merced as well as online. The university also reaches more than 8,000 students through professional development studies. FPU has the highest four-year graduation rate of any Central Valley college or university and is the Valley’s only comprehensive Christian university granting master’s degrees. The university is accredited by the Western Association of Schools and Colleges and affiliated with the Mennonite Brethren Church. All employees must express a personal Christian commitment and support the Christian mission of the university.


Pay is based upon qualifications and experience.


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