Executive Assistant to the President
Department: President’s Office Reports to: President Status: Exempt Time Commitment: 40+ hours per week
The executive assistant will interact with high-level executives, members of the President’s Cabinet, Board Chair and members of the Board of Trustees, faculty, staff, students, parents and the general public in order to represent the President of the University. Accordingly, a pleasant yet professional demeanor is essential. The successful candidate will have excellent verbal and written communication skills, will perform a variety of technical, executive support, and office management services for the President and must be proficient in the use of office and business software applications. While the work will be performed under the direct supervision of the President, significant executive support experience, considerable independent judgment, discretion, decision making, and demonstrable organizational skills are all necessary for this position. In addition, the position requires familiarity and experience in event management such as those typical of a university including convocation, commencement, conferences, retreats, and banquets.
- Uphold the “Founded on Christ” mission of Fresno Pacific University at all times.
- Commitment to the “The Fresno Pacific University Idea” and agreement to support its ideals and practices while employed by the University.
- Be Christ-centered in all areas while working with other staff members, students, and guests.
- Serve as a private, confidential assistant to the university president.
- Coordinate all functions of the president’s office, setting priorities, delegating, and coordinating projects and tasks as needed.
- Coordinate the work of the presidential office staff, providing direct supervision to one staff member.
- Attend Cabinet meetings, assist the President in the preparation of the Cabinet meeting agendas, take minutes, and follow through with all policy decisions and action items.
- Attend all regular and special meetings of the Board, assist the President and Board Chair in preparing the Board agenda, decision agenda, take minutes, process Board Resolutions, and maintain the Board Handbook and By-Laws.
- Interface with internal and external constituents through telephone, email, and personal contacts, using professionalism, diplomacy and tact.
- Coordinate the president’s calendar, making travel and meeting arrangements as needed.
- Process the President’s in-box including email and other correspondence.
- Draft correspondence, perform research, and edit speeches and reports. Collaborate with the Communications staff for finalization of presidential articles and written communications.
- Manage the budget for the office of the president.
- Assist the President at events as needed.
- Ensure timely response to requests for action and information.
- Participate in the life of the university.
- Other duties as assigned.
- Demonstrated personal Christian faith and commitment to the Christian mission of the University.
- Bachelor's degree or equivalent experience.
- Minimum of five to seven years as executive assistant at the executive level, office management and/or supervisory experience, preferably in higher education.
- Knowledge of higher education, the Church, and the local community.
- High degree of accuracy and attention to detail.
- Exceptional organizational skills.
- Ability to exercise confidentiality, discretion and judgment in performing duties.
- Able to learn procedures quickly and retain information.
- Excellent interpersonal, oral and written communications skills.
- Excellent computer skills in a Microsoft Windows environment. Must include Word, Outlook, Excel, and PowerPoint.
- Sound judgment, ability to work independently, and handle multiple priorities in a fast-paced, changing environment.
- Customer service orientation and the ability to interact with diverse people in a warm, professional manner.
- Ability to respond to emotional constituency situations in a calming and resilient manner.
- Ability to work some evenings and weekends.
- Ability to supervise office personnel.
- Indoors in normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes.
- Frequent computer use at workstation, up to eight hours per day.
- Frequently work at a fast pace with unscheduled interruptions.
- Drive personal vehicle to Regional Centers and events, typically no longer than two hours from the office.
- Public contact position requiring business-like apparel.
- Attendance and punctuality.
- Mobility within the office. Ability to walk, sit, stand, and climb stairs. Ability to use hands and fingers, to handle office equipment, records and files. Occasionally required to reach with arms and hands, and to stoop, kneel or crouch. Vision abilities required by this job include the ability to read and discern written errors on paper and electronic documents. Ability to talk and hear. Ability to lift up to 15 pounds.
- Ability to drive a vehicle.
- Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline oriented environment with accuracy and consistency.
- Ability to work independently and meet deadlines.
- Ability to work collaboratively with a team, as well as an independent contributor.
- Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
- Self-starter with a positive attitude.
Fresno Pacific University offers undergraduate and graduate programs that stress solid academic preparation and a strong ethical foundation. Some 3,600 traditional and adult students attend classes on the main campus in southeast Fresno or centers in North Fresno, Visalia, Bakersfield and Merced as well as online. The university also reaches more than 10,000 students through professional development studies. FPU has the highest four-year graduation rate of any Central Valley college or university and is the Valley’s only comprehensive Christian university granting master’s degrees. The university is accredited by the Western Association of Schools and Colleges and affiliated with the Mennonite Brethren Church. All employees must express a personal Christian commitment and support the Christian mission of the university.
Pay is based upon qualifications and experience.
Fresno Pacific University provides equal opportunity for employment without regard for race, color, national origin, sex, age or disability. The university reserves the right to fill positions before the application deadline or to extend the deadline as circumstances may warrant.