Multimedia Resource Guidelines

"Smart" classrooms have been equipped with the following audio/visual resources:

  1. Video projector
    Projects images from laptop, DVD and VCR onto screen
  2. DVD/CD player
    Plays DVDs and audio CDs
  3. Stereo VCR
    Plays standard VHS tapes
  4. Bose sound system\
    Plays audio from laptop, DVD/CD player or VCR
  5. Input panel for external devices
    Laptop, VCR, DVD, video camera, etc.

Access to Equipment

  • A key is required to access media cabinets.
  • A key is only given to faculty or staff who have received orientation to the equipment from the Multimedia Arts Center and who have filled out a key request form.
  • Only faculty and authorized persons should have access to the cabinets.
  • Teaching faculty are responsible to open and lock all media cabinets. Cabinets should not be opened or locked by campus security.
  • Cabinets must remain locked at all times between classes. Lock the cabinet before you leave the room!
  • A classroom key may also access that classroom's media cabinet.

Operation of Equipment

(Don't rush! Have patience! Think logically. Be gentle. It will pay off.)
The basic configuration of the system is quite simple.

PROJECTOR Input 1: COM Input 2: DVD Input 3: VCR
Computer input using VGA port on cabinet panel Video from the DVD player Video from the VCR
SOUND SYSTEM Input 1: COM Input 2: DVD Input 3: VCR
Audio from your computer using L/R audio inputs on cabinet panel Audio from the DVD player Audio from the VCR

Play a Presentation from Your Laptop

  1. Press the POWER button on projector or remote to turn projector ON.
  2. Press INPUT button on projector or remote to select Input 1 (wait for input channel display).
  3. With laptop OFF, using the supplied VGA cable, connect the VGA output of your laptop to the VGA input of the cabinet panel.
  4. If are using audio, connect the audio output of your laptop to the left and right audio inputs on the cabinet panel.
  5. Select the COM audio input button on the audio selector above the DVD player.
  6. Turn ON the Bose amplifier and place the audio controls at 3 o'clock.
  7. If you want to use a network connection to connect to the Internet, you are required to provide an Ethernet cable long enough to reach the nearest network port. Connect the network port of your laptop to the network port nearest to the cabinet in the classroom.
  8. Turn your laptop ON and make your presentation. (You may wish to fine tune the audio levels from your laptop.)

On concluding your presentation:

  1. Turn your laptop OFF.
  2. Press the POWER button on projector or remote to turn projector OFF.
  3. Disconnect the VGA and audio cables from your laptop and cabinet panel and store in the bottom drawer.
  4. Turn the Bose amplifier OFF.
  5. Lock the cabinet!

Problem:

Some faculty have had problems with laptop screen resolution changing when they hook up to to new classroom video projectors.

Solution:

  1. Keep your laptop SCREEN RESOLUTION AT 1024 X 768.
  2. Please make all CONNECTIONS to the media cabinet BEFORE TURNING ANYTHING ON.
  3. Turn your LAPTOP ON FIRST, then the projector.
  4. Set your screen toggle keys (FUNCTION F8 or F5) to keep BOTH LAPTOP AND PROJECTOR SCREENS ACTIVE at all times.
  5. At the end of your presentation, turn the PROJECTOR OFF FIRST, then your laptop.

Play an Audio CD

  1. Press the POWER Button on DVD player to turn it ON.
  2. Select the DVD audio input button (2) on the audio selector above the DVD player.
  3. Turn ON the Bose amplifier and place the audio controls at 3 o'clock.
  4. 4. Insert your CD into the DVD player.
  5. Press PLAY on the DVD player to listen to your CD. (You may wish to fine tune audio levels on the amplifier.)

On concluding your presentation:

  1. Eject your CD.
  2. Press the POWER button on DVD player to turn it OFF.
  3. Turn the Bose amplifier OFF.
  4. Lock the cabinet!

Play a DVD

  1. Press the POWER button on projector or remote to turn projector ON.
  2. Press INPUT button on projector or remote to select Input 2 (wait for input channel display).
  3. Press the POWER button on DVD player to turn it ON.
  4. Select the DVD audio input button (2) on the audio selector above the DVD player.
  5. Turn ON the Bose amplifier and place the audio controls at 3 o'clock.
  6. Insert your DVD into the DVD player.
  7. When Menu appears, using your DVD remote, select the desired track and press PLAY on the DVD remote. (You may wish to fine tune audio levels on the amplifier.)
  8. You may use the DVD remote to PLAY, PAUSE, FAST FORWARD, JUMP TO NEXT SCENE, or return to MENU.

On concluding your presentation:

  1. Eject your DVD disk.
  2. Press the POWER button on DVD player to turn it OFF.
  3. Press the POWER button on projector or remote to turn projector OFF.
  4. Turn the Bose amplifier OFF.
  5. Return remote controls to the cabinet drawer.
  6. Lock the cabinet!

Play a VHS Video Tape

  1. Press the POWER button on projector or remote to turn projector ON.
  2. Press INPUT button on projector or remote to Select Input 3 (wait for input channel display).
  3. Press the POWER button on VCR player to turn it ON.
  4. Select the VCR audio input button (3) on the audio selector above the DVD player.
  5. Turn ON the Bose amplifier and place the audio controls at 3 o'clock.
  6. Insert your VHS tape into the VCR.
  7. When the tape has fully loaded, press PLAY.
  8. You may use the VCR remote to PLAY, PAUSE, FAST FORWARD, or REWIND.

On concluding your presentation:

  1. Eject your VHS tape from the VCR.
  2. Press the POWER button on VCR player to turn it OFF.
  3. Press the POWER button on projector or remote to turn projector OFF.
  4. Turn the Bose amplifier OFF.
  5. Return remote controls to the cabinet drawer.
  6. Lock the cabinet!

Thou Shalt Not

  • Make cable connections when a laptop or projector is turned ON.
  • Leave projector ON when your are not presenting.
  • Remove any equipment from the cabinet.
  • Look into the lens of the projector.
  • Allow any liquid to spill on the equipment. (In such a case main power to devices must be immediately shut off.).
  • Use flammable gas around the projector when its is on. (Projectors generate extreme heat internally.)
  • Manually adjust projector position.
  • Modify projector configurations.

Thou Shalt

  • Take great care when using the multimedia equipment.
  • Return all remotes and cables to cabinet drawer at the conclusion of your class.
  • Remove tapes/CDs/DVDs, turn off all equipment, and lock the media cabinet before leaving the classroom.

Contact Helpdesk for assistance with all your presentation problems or questions: 559-453-3410.