Disclosure of Education Records

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Fresno Pacific University will obtain written consent from students before disclosing any non-directory information form their education records. The written consent must specify the records to be released, state the purpose of the disclosure, and identify the party or class of parties to whom disclosure may be made, and be signed and dated by the student.

Release of Non-Directory Student Information to Parents of Dependent Children without the Student's Written Consent:

Fresno Pacific University may disclose educational records to the student’s parents without student consent if the student is a dependent for Federal Income Tax purposes. This supersedes the student’s right to non- disclosure.

Fresno Pacific University will release traditional undergraduate student account statements to the address of designates selected by the student. Students will be provided opportunities to indicate this release 1) when payment arrangements are made online, and 2) by signing a release and consent to mail form in the Student Financials Services Office. Release to designates will be honored by the University until removed, in writing, by the student, or until three years from the end of the last term of attendance at the university.

Fresno Pacific University may disclose information from a student's education records only with the written consent of the student, except:

  1. To school officials who have a legitimate educational interest in the records.
  2. To officials of another school in which a student seeks or intends to enroll on the condition that the issuing institution makes a reasonable attempt to inform the student of the disclosure.
  3. To the creator of an outside educational record, that same educational record. School officials who believe they may have received falsified transcripts, letters of recommendation, or other student information claiming to be from educational agencies and institutions may verify those documents with the creator.
  4. To authorized representatives of the following for audit and evaluation of federal and/or state supported programs, or for enforcement of or compliance with federal legal requirements which relate to those programs:
    • The Comptroller General of the United States
    • The Attorney General of the United States (in response to an ex parte court orders as part of an investigation or prosecution related to potential terrorism)
    • The Secretary of the Department of Education
    • State and local educational authorities
  5. To persons or organizations providing financial aid to students or determining financial aid decisions, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
  6. To Veterans Administration officials.
  7. To state and local officials to whom disclosure is specifically required by state statute adopted prior to November 19, 1974.
  8. To accrediting organizations.
  9. To persons in compliance with a judicial order or a lawfully issued subpoena, provided that the institution makes a reasonable attempt to notify the student in advance of compliance 2.
  10. To persons in an emergency, if the knowledge of information is necessary to protect the health or safety of students or other persons. FPU will take into account the totality of the circumstances pertaining to a threat to safety or health of a student of other individuals. If FPU determines that there is an articulable and significant threat to the health or safety of a student or other individuals, it may disclose information from education records to third parties whose knowledge of the information is necessary to protect them.
  11. To a victim of an alleged perpetrator of a crime of violence or non-forcible sex offense. The disclosure may include only the final results of the disciplinary proceeding conducted by Fresno Pacific University with respect to that alleged crime or offense. Fresno Pacific University may disclose the final results of the disciplinary proceeding; regardless of whether the institution concluded a violation was committed.
  12. To the public in connection with the final results of an institutional disciplinary proceeding providing Fresno Pacific University has determined that the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and with respect to the allegation made against him or her, the student has committed a violation of the institution's rules or policies 3.
  13. To courts of a disciplinary proceeding brought by a parent or student against the institution, or by the institution against a parent or student including the outcome of a disciplinary proceeding against a student in specified circumstances.
  14. To parents and legal guardians regarding the student's violation of any federal, state, or local law, or of any institutional policy or rule governing the use of alcohol or a controlled substance if the institution has determined that the student has committed a disciplinary violation with respect to that use or possession and the student is under the age of 21 at the time of the disclosure to the parent.
  15. When the requested information is designated by Fresno Pacific University as Directory Information.
  16. When a student has signed and dated a written consent form which is presented to a school official by the third party.
  17. To release information FPU receives from the state community notification program about a student registered as a sex offender in the state.

Fresno Pacific University will not require a victim of an alleged sexual offense to agree not to disclose information he or she receives from the institution about the alleged perpetrator as part of a campus disciplinary proceeding. FPU will not require the accuser to execute a non-disclosure agreement or otherwise interfere with the re-disclosure of other use of information disclosed.

2 Fresno Pacific University is not required to, and should not, notify the student if a federal grand jury subpoena, or any other subpoena issued for a law enforcement purpose, orders Fresno Pacific University not to disclose the existence or contents of the subpoena. Fresno Pacific University is not required to obtain a subpoena to produce education records of a student if the institution is sued by the student or takes legal action against a student. The records produced must be needed by the institution to proceed with legal action as plaintiff or to defend itself.

3 The final results must include only the name of the student, the violation committed, and any sanction imposed by the institution against the student. The institution may not disclose the name of any other student, including a victim or witness, without the prior written consent of the other student.