Department: School of Education
Reports to: Dean in the School of Education
Status: Non-Exempt
Time commitment: 40 hours per week

Position Summary

Under the direction of the Dean of the School of Education, the Assistant to the Dean for Operations will work independently and in collaboration with the Assistant to the Dean for Contracts and Scheduling to ensure the smooth and timely functioning of select operations of the Dean’s Office for School of Education faculty, adjunct faculty, staff, and students.

Essential Functions

Culture

  • Uphold the “Founded on Christ” mission of Fresno Pacific University at all times.
  • Exhibit unfaltering commitment to “The Fresno Pacific Idea” and agreement to support its ideals and practices while employed by the University.
  • Be Christ-centered in all areas while working with other staff members, students, and guests.

Service (duties)

  • Work closely with the Dean and manage the activities pertaining to the operation of the Dean’s Office including
    • Plan and support large School of Education Events such as End of Semester Celebrations, conferences, etc.
    • Work with faculty and adjunct faculty to maintain a course syllabus database
    • Collect and organize adjunct faculty applications; communicate with potential adjuncts; and arrange adjunct interviews; manage all applicant files
    • Collect and organize faculty applications; communicate with faculty candidates; arrange faculty interviews and campus visits; support Search Committee chairs with logistical arrangements; manage all applicant files
    • Process new employee needs for adjuncts and regular faculty (including I9, W4, Employee Worksheet, Direct Deposit, Authorized Driver, Race and Ethnicity Form, required trainings, and Employee account forms)
    • Coordinate access for adjunct faculty in WEC 120
    • Prepare and submit mileage reimbursement requests (assign appropriate budget numbers, double check mileage entries, and calculate the totals prior to submitting to the Dean for approval)
    • Order office supplies for the Dean’s Office via the School of Education Office Manager or FPU Facilities
    • Maintain the Dean’s calendar and make necessary room reservations (as it relates to requests from non-School of Education employees)
    • Maintain minutes of various committees, cabinets, and councils of the School of Education and the Dean’s Office, including Division Chair, Program Director, SOE Caucus, and Graduate Academic Committee
    • Manage the Share Point School of Education Calendar (make room and facility reservations, announce meetings, and prepare agendas/meeting materials)
    • Maintain School of Education physical personnel and Dean’s office files
    • Process monthly credit card expense reports
    • Attend monthly Dean’s Assistant meetings and execute requested university tasks
    • Review and revise written material for the Dean, as requested
    • Work closely with the Dean to improve School of Education office and staff efficiencies
    • Greet and assist visitors to the Dean’s Office
    • Other duties as assigned
  • Work closely with the faculty, adjunct faculty and staff including
    • Partnering, when appropriate, with the Assistant to the Dean for Contracts and Scheduling
    • Work with faculty and adjunct faculty to assure up-to-date knowledge of University and School of Education policies and procedures
    • Assist the Dean with the faculty evaluation process
    • Organize and distribute IDEA evaluation summary reports by program by semester
    • Manage the submission of all Business Office and Registrar Office forms (assigning appropriate budget number, confirm appropriate approvals, and obtain Dean’s signature as needed)
    • Review and track faculty professional development requests
  • Working with the Assistant to the Dean for Contracts and Course Scheduling
    • Work in collaboration with the Assistant to the Dean for Contracts and Scheduling to develop an efficient and effective workflow, including the sharing or altering of duties when deemed necessary and agreed upon by both parties and/or the Dean
  • Working with Student Assistants
  • Supervise student assistants and oversee their responsibilities
  • Approve time, perform annual evaluations, and train student assistants on their responsibilities
  • Mentor student assistants to help them develop professionally and personally
  • Working with Regional Centers
  • Develop an in-depth understanding of regional centers and their staff
  • Communicate with center personnel as necessary to ensure that service to our clients is the best it can be
  • Working with other campus offices
    • Develop an in-depth understanding of campus offices
    • Work at building strong, positive relationships with other campus office personnel in order to ensure that service to our clients is the best it can be

Qualifications

Required

  • Bachelor’s degree
  • Proficiency in Microsoft Word and Excel
  • Willingness to assist in various tasks as they arise
  • Customer service orientation and the ability to communicate effectively in speaking and writing
  • Ability to manage confidential tasks in a professional manner
  • Demonstrate organizational capabilities, detail orientation and the ability to handle multiple priorities simultaneously
  • Ability to work independently with minimal supervision
  • Commitment to the Christian mission of the university

Desired

  • Minimum three years’ experience in general office work
  • Experience with Colleague software
  • Experience in an educational setting

Physical Demands

  • Indoor work environment.
  • Attendance and punctuality.
  • Perform the following, with or without reasonable accommodation stand, sit, kneel, stoop, reach, list, grasp, finger, see (near and far) for reading and data analysis on a computer screen, hear and talk for ordinary conversation and telephone calls.
  • Perform analytical and cognitive thinking and decision making.
  • Approximately 90% of this position’s duties require use of a computer.
  • Must be able to lift 40 pounds.

Apply now

University description

Fresno Pacific University offers undergraduate and graduate programs that stress solid academic preparation and a strong ethical foundation. Some 4,000 traditional and adult students attend classes on the main campus in southeast Fresno or centers in North Fresno, Visalia, Bakersfield and Merced as well as online. The university also reaches about 10,000 students through professional development studies. FPU has the highest four-year graduation rate of any Central Valley college or university, is a Hispanic Serving Institution, with a Hispanic student population of 44 percent, and is one of the top 10 HSIs nationally in graduating Hispanic students. The Valley’s only comprehensive Christian university granting master’s degrees, the university is accredited by the Western Association of Schools and Colleges and ranked in the top tier among western universities—master’s category by U.S. News & World Report. FPU is affiliated with the Mennonite Brethren Church, and all employees express a personal Christian commitment and support the Christian mission of the university. A description of the unique quality of FPU as an academic community can be found in the Fresno Pacific University Idea.

Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, ethnic or social background, sex, age, or disability. Committed to excellence and actively supportive of cultural diversity, FPU invites individuals who contribute to such diversity to apply.

The university reserves the right to fill positions before the application deadline or to extend the deadline as circumstances may warrant.